Invoicing perfection for importers & exporters.

Create proforma & commercial invoices

Unlike other invoicing tools, IncoDocs supports the creation of pro forma and commercial invoices, with all the information required in the import and export industry:

  • Seller’s company name, address and contact details
  • Buyer’s company name, address and contact details
  • Method of Dispatch – Road, Rail, Air or Seafreight
  • Type of shipment – FCL, LCL, Breakbulk or other
  • Port of Loading and Port of Discharge (seaport or airport)
  • Reference Number and Date
  • Product Descriptions – including item codes, product descriptions, Unit Quantity, Unit Type, Price
  • IncoTerm – The selling term agreed
  • Any additional information (usually payment terms, lead times or estimated vessel details)
  • Bank Details – the Proforma Invoice can include bank details requesting the buyer to make a payment
  • Name, date and signature of authorized company representative

Signatures & counter-signatures

Don’t let your deal speed be held up by the print, scan, send process.

Get legally binding signatures, counter-signatures and stamps on your invoices in a matter of seconds.

Add company seal to documents online.

Convert to shipping document set

When your buyer is ready to move ahead with the deal, you can convert your Proforma Invoice into a Shipment, where you’ll be able to start generating export documents like Commercial Invoices, Packing Lists, SLIs, VGMs and Certificates of Origin.

A modern solution to old problems

IncoDocs gets your invoicing done, without the problems of doing it manually:

Not having to enter data multiple times. Once you enter the information once for a shipment (such as on a quote), you can have that information automatically filled in other documents. Contacts, product information, route information, terms – everything.


Know where a deal is up to in real time. Has the invoice been sent? Has it been viewed? IncoDocs knows the answers to these questions, so you can stay on top of all your deals in a few clicks.


Based in a secure cloud. Pull up your documents where ever there is an internet connection – you don’t need to be in the office to run your business.

Sales & shipping process between buyer and seller in IncoDocs

Everyone in our team are now connected and following the same process. The shared workspace gives everyone in the company insight into our export sales and shipments.

Ben Groenhout Supply Chain Manager at MiiR

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