What is a Request for Quotation used for?

A Request for Quotation is used to provide clear product information of the goods that the buyer wants a Quotation for. The seller will assess the Request for Quotation and work out their Quotation document to send back to the buyer. If the buyer wants to proceed to order the goods, they will then issue a Purchase Order document to confirm to proceed with the manufacturing and shipment. The seller will then issue a Proforma Invoice document that will reconfirm the goods on order and include their bank details to request payments.

How to create a Request for Quotation

1. Open IncoDocs

   Open IncoDocs in your browser and navigate to the 'Quotes' section.

2. Create a New Request for Quotation

   Click on 'New Quote' and select the Request for Quotation from the dropdown menu.

3. Fill out & customize your doc

   Fill out document info, customize document fields to your needs and add your company letterhead. If you use Xero or Quickbooks Online, you can also connect your account and autofill data from quotes in your accounting system.

4. Sign & Seal

   Click on the signature box at the bottom of your document to create a reusable digital signature then hit “Save & Quit”. On the document preview screen, click on the ‘More’ dropdown button and select “Add company seal”.

5. Send & Win New Buyers

   Share quotes from IncoDocs in 1-click. You'll know when recipients have viewed your quote so you know when to best follow up.

Create in IncoDocs

Your questions, answered.

What information is included on a Request for Quotation Document?

It’s important that the buyer includes as much specific product information as possible, to clearly communicate the details of the products that they want a quote for. The RFQ should contain information such as: