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What is a Declaration (Universal) used for?
During the import-export process, the shipper and/or manufacturer is required to submit important documentation - including declarations in some instances - which are then shared with importers, freight forwarders and customs brokers for use in the customs clearance and quarantine process. In this case, a Declaration document can be used to provide a company guaranteed statement that relates to the production or shipment of products.
How to create a Declaration (Universal)
Open IncoDocs
Open IncoDocs in your browser and navigate to the “Export Docs” section.
Choose the Declaration (Universal) template
Click on 'New document set' and select the Declaration (Universal) template along with any other export documents you wish to create.
Fill out & customize your doc
Fill out the document, customize template fields to your needs and add your company letterhead. To save time and prevent re-entry errors, enter key shipment data into the Master File to have it sync across all other documents in your set automatically.
Sign & seal
Click on the signature box at the bottom of your document to create and place a digital signature then hit “Save & Quit”. On the document preview screen, click on the ‘More’ dropdown button and select “Add company seal” to place a digital stamp.
Download or share
Download or share documents from IncoDocs in 1-click. Documents can be downloaded as PDF or CSV which can be imported into other systems without manual re-entry.
Your questions, answered.
What information is included on a Declaration Document?
Most customs departments require declarations to be provided on a company letterhead. Some of the information that should be included on a company’s Declaration document includes:
Free to start,
Easy to use.
Setup in 5 mins.
