What is a Declaration of Origin used for?

The Declaration of Origin document will be used by the importer’s freight forwarder, customs agent, or customs broker during the import customs clearance process. Customs authorities use this declaration as proof that the goods have been manufactured within the country of export which can reduce or eliminate the import duties to be paid on the goods.

How to create a Declaration of Origin

1. Open IncoDocs

   Open IncoDocs in your browser and navigate to the “Export Docs” section.

2. Choose the Declaration of Origin template

   Click on 'New document set' and select the Declaration of Origin template along with any other export documents you wish to create.

3. Fill out & customize your doc

   Fill out the document, customize template fields to your needs and add your company letterhead. To save time and prevent re-entry errors, enter key shipment data into the Master File to have it sync across all other documents in your set automatically.

4. Sign & seal

   Click on the signature box at the bottom of your document to create and place a digital signature then hit “Save & Quit”. On the document preview screen, click on the ‘More’ dropdown button and select “Add company seal” to place a digital stamp.

5. Download or share

   Download or share documents from IncoDocs in 1-click. Documents can be downloaded as PDF or CSV which can be imported into other systems without manual re-entry.

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Your questions, answered.

What is the difference between a Declaration of Origin and a Certificate of Origin document?

A Declaration of Origin and a Certificate of Origin document are essentially documents that contain a statement from the shipper stating that the goods being shipped have been manufactured within the country of export. As a result, this will reduce or eliminate the import duties that are payable on imported goods.

In some cases, customs departments will accept a ‘shipper’s own declaration’ which is a Declaration of Origin. A Declaration of Origin document can be created by the shipper of goods and does not require a local chamber of commerce to authorize the document and issue a certificate.

In other cases they will require a chamber to check and certify the declaration, and provide a ‘Certificate of Origin’.

What information is included on a Declaration of Origin Document?

A Declaration Of Origin or Certificate of Origin form will include the below details: