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Form 9 transboundary movement document template

Form 9 Transboundary Movement Document Template

A Form 9 Transboundary Movement Document is a special document that contains information on the control of transboundary movements of waste destined for recovery options. It will contain information about products and all parties involved with the International logistics of hazardous waste shipments.

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What is a Form 9 Transboundary Movement Document used for?

In 1989 the Basel Convention on the control of Transboundary Movements of hazardous wastes and their disposal was adopted. This was in response to the discovery of deposits of toxic wastes that were found in developing countries that were imported from other countries. As such, new regulations came into effect to protect human health and the environment against the adverse effects of hazardous wastes, and exporters shipping hazardous waste cargo were required to submit additional documentation. Read more about the Basel Convention here.

How to create a Form 9 Transboundary Movement Document

  1. Open IncoDocs

    Open IncoDocs in your browser and navigate to the “Export Docs” section.

  2. Choose the Form 9 Transboundary Movement Document template

    Click on 'New document set' and select the Form 9 Transboundary Movement Document template along with any other export documents you wish to create.

  3. Fill out & customize your doc

    Fill out the document, customize template fields to your needs and add your company letterhead. To save time and prevent re-entry errors, enter key shipment data into the Master File to have it sync across all other documents in your set automatically.

  4. Sign & seal

    Click on the signature box at the bottom of your document to create and place a digital signature then hit “Save & Quit”. On the document preview screen, click on the ‘More’ dropdown button and select “Add company seal” to place a digital stamp.

  5. Download or share

    Download or share documents from IncoDocs in 1-click. Documents can be downloaded as PDF or CSV which can be imported into other systems without manual re-entry.

Your questions, answered.

What is a Form 9 Transboundary Movement Document used for?

In 1989 the Basel Convention on the control of Transboundary Movements of hazardous wastes and their disposal was adopted. This was in response to the discovery of deposits of toxic wastes that were found in developing countries that were imported from other countries.

New regulations came into effect to protect human health and the environment against the adverse effects of hazardous wastes.  Read more about the Basel Convention here.

What information is included on a Form 9 Transboundary Movement Document?

It’s important that shippers include relevant information on the form 9 document so that the relevant customs departments and authorities can check and submit information as required. The details are to be provided by the exporter or importer of goods. Shippers, customs and relevant government departments will maintain records of the transport of these goods for historical use.

Some of the information to be included on a form 9 Transboundary Movement document includes:

Contact Party information

This includes contact details of all parties that are involved in the movement of such goods. This includes Company name, registered address, company registration numbers, contact names, phone numbers and email addresses. Parties include the exporter, generator of the waste, importer or actual user, trader and transporter(s) of the waste.

Transport details, including:

Country of Export
Country of Import
Means of transport (Sea, Air, Road, Rail or inland waterway)
Shipment dates
Port of Loading and Port of Discharge

Detailed description of waste, including:

Product Quantities
Physical characteristics, including:
Powdery/powder
Solid
Viscous/paste
Sludgy
Liquid
Gaseous
Other (Specify)
Designation and chemical composition of waste (if applicable)
Waste Identification Code
Base No.
OECD No. / Classification
UN No.
ITC (HS)
Customs Code (HS)
Packaging Types, including:
Drum
Wooden barrel
Jerrican
Box
Bag
Composite Packaging
Pressure receptacle
Bulk
Other (Specify)
UN Classification
UN Shipping Name
UN Identification No.
UN Class (refer image below)
H Number (refer image below)
Y Number
Special Handling Requirements

Method of Recovery and R Code:

R1 Use as a fuel (other than in direct incineration) or other means to generate energy
R2 Solvent reclamation/regeneration
R3 Recycling/reclamation of organic substances which are not used as solvents
R4 Recycling/reclamation of metals and metal compounds
R5 Recycling/reclamation of other inorganic materials
R6 Regeneration of acids or bases
R7 Recovery of components used for pollution abatement
R8 Recovery of components from catalysts
R9 Used oil re-refining or other reuses of previously used oil
R10 Land treatment resulting in benefit to agriculture or ecological improvement
R11 Uses of residual materials obtained from any of the operations numbered R1 to R10
R12 Exchange of wastes for submission to any of the operations numbered R1 to R11
R13 Accumulation of material intended for any operation numbered R1 to R12

Additional Information and Declarations

Additional documentation such as a copy of the Bill of Lading (proof of shipment from the carrier) will also be required. Declarations and/or signatures will be required by the Exporter, Importer and Transporter(s) of the waste.

More Information

View more information from the Organisation for Economic Co-operation and Development’s (OECD) Guidance Manual for the Control of Transboundary Movements of Recoverable Wastes.