What is a New & Unused Declaration used for?

A Manufacturer’s New and Unused Declaration document is used to provide details and statements about the manufacture, storage, and treatment of products that have been shipped. The purpose of this document is to certify that the goods being shipped are brand new and have not being factory-tested or used in a way which could have exposed them to biosecurity risk material such as plant, animal or soil related material during the testing process.

How to create a New & Unused Declaration

1. Open IncoDocs

   Open IncoDocs in your browser and navigate to the “Export Docs” section.

2. Choose the New & Unused Declaration template

   Click on 'New document set' and select the New & Unused Declaration template along with any other export documents you wish to create.

3. Fill out & customize your doc

   Fill out the document, customize template fields to your needs and add your company letterhead. To save time and prevent re-entry errors, enter key shipment data into the Master File to have it sync across all other documents in your set automatically.

4. Sign & seal

   Click on the signature box at the bottom of your document to create and place a digital signature then hit “Save & Quit”. On the document preview screen, click on the ‘More’ dropdown button and select “Add company seal” to place a digital stamp.

5. Download or share

   Download or share documents from IncoDocs in 1-click. Documents can be downloaded as PDF or CSV which can be imported into other systems without manual re-entry.

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Your questions, answered.

What information is included on a New & Unused Declaration Document?

It’s important that manufacturers provide all information that is required on a New and Unused Declaration template to avoid having any issues or delays through the customs clearance process.

Note: Most customs departments require declarations to be provided on a company letterhead.

Some of the information to be included on a New and Unused Declaration document includes:

Note: When manufacturing steps have been carried out by several manufacturers, the manufacturer’s declarations must be submitted by all manufacturers to cover all steps of the manufacturing process. Where a manufacturer does only a particular step of the process, the declaration should reflect that step only.