What is a Packing Declaration used for?

The Packing Declaration document is to ensure that any timber packaging used are ISPM15 compliant, to protect against the spread of insects and disease which can be hiding away in timber packing materials such as pallets, crates and dunnage. ISPM 15 is a wood treatment standard that addresses the need to treat wood materials that are used to ship products between countries. If you are using this type of packaging to pack and export your goods then you must ensure that the materials are debarked and correctly heat treated or fumigated with methyl bromide and then stamped with the ISPM marking. If you export products and have used timber packaging that has not had the correct treatment or ISPM stamping it can cause problems when it arrives in the country of destination. The shipment can be pulled aside and correctly treated and inspected at the port of delivery before it will be cleared through customs, which can be quite expensive and may incur fines for not complying with rules and regulations. In the worst cases, shipments can be refused entry into the country or completely destroyed.

How to create a Packing Declaration

1. Open IncoDocs

   Open IncoDocs in your browser and navigate to the “Export Docs” section.

2. Choose the Packing Declaration template

   Click on 'New document set' and select the Packing Declaration template along with any other export documents you wish to create.

3. Fill out & customize your doc

   Fill out the document, customize template fields to your needs and add your company letterhead. To save time and prevent re-entry errors, enter key shipment data into the Master File to have it sync across all other documents in your set automatically.

4. Sign & seal

   Click on the signature box at the bottom of your document to create and place a digital signature then hit “Save & Quit”. On the document preview screen, click on the ‘More’ dropdown button and select “Add company seal” to place a digital stamp.

5. Download or share

   Download or share documents from IncoDocs in 1-click. Documents can be downloaded as PDF or CSV which can be imported into other systems without manual re-entry.

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Your questions, answered.

What information is included on a Packing Declaration Document?

A packing declaration form template will include answers to the 3 questions below, plus a container cleanliness statement:

* The export packing declaration document also needs to include a company name, date, authorized signatory, and signature.