What is a Packing List used for?

When goods have been shipped, the exporter creates a Packing List to send with set of shipping documents to the consignee (importer) to arrange the clearance of goods. Freight forwarders, customs brokers and/or other supply chain partners will use the information from your Packing List document to correctly identify and transport cargo along the supply chain. Customs authorities in both the country of export and the country of import to understand how shipments have been packaged and loaded. Customs authorities also rely on this information in case they need to scan the container, or unload the container to inspect products or packages). Importers will also use the Packing List to identify products when goods are being unloaded from containers.

How to create a Packing List

1. Open IncoDocs

   Open IncoDocs in your browser and navigate to the “Export Docs” section.

2. Choose the Packing List template

   Click on 'New document set' and select the Packing List template along with any other export documents you wish to create.

3. Fill out & customize your doc

   Fill out the document, customize template fields to your needs and add your company letterhead. To save time and prevent re-entry errors, enter key shipment data into the Master File to have it sync across all other documents in your set automatically.

4. Sign & seal

   Click on the signature box at the bottom of your document to create and place a digital signature then hit “Save & Quit”. On the document preview screen, click on the ‘More’ dropdown button and select “Add company seal” to place a digital stamp.

5. Download or share

   Download or share documents from IncoDocs in 1-click. Documents can be downloaded as PDF or CSV which can be imported into other systems without manual re-entry.

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Your questions, answered.

What information is included on a Packing List Document?

It’s important that exporters include all information on the Packing List template to avoid having issues or delays when transporting the goods through customs. Typically, this information includes: