What is a Purchase Order used for?

A Purchase Order is the buyer’s official company document that states all of the details of the company’s new order of goods. The buyer will issue a Purchase Order document to the seller, who will then confirm the new order with a Proforma Invoice document.

How to create a Purchase Order

1. Open IncoDocs

   Open IncoDocs in your browser and navigate to the 'Purchase Orders' section.

2. Create a new Purchase Order

   Click on 'Create New' and select the Purchase Order from the dropdown menu.

3. Fill out & customize your doc

   Fill out document info, customize document fields to your needs and add your company letterhead If you use Xero or Quickbooks Online, you can also connect your account and autofill data from purchase orders in your accounting system.

4. Sign & seal

   Click on the signature box at the bottom of your document to create and place a digital signature then hit “Save & Quit”. On the document preview screen, click on the ‘More’ dropdown button and select “Add company seal” to place a digital stamp.

5. Download or share

   Download or share purchase orders from IncoDocs in 1-click. You'll know when the seller have viewed your purchase order so you know when to best follow up.

Create in IncoDocs

Your questions, answered.

How does a Purchase Order work with a Proforma Invoice?

A Proforma Invoice is typically issued by the seller upon receiving a Purchase Order from a buyer. These are important documents that are used to officially confirm all order and product information to avoid any confusion or problems with the supply and delivery of products. Any additional information agreed upon between the buyer and seller can be included on these documents.

Both parties will have to counter-sign each document as they represent a legally binding agreement between the buyer and seller. If there are any disputes relating to the order or supply of goods, these documents will be referred to in a court of law. Read how importers and exporters digitally countersign Proforma Invoices, Purchase Orders and other Sales Contracts

What information is included on a Purchase Order document?