Countersigning Proforma Invoices, Purchase Orders and Sales Contracts used in Global Trade

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Trade documents with digital signatures

How shippers are digitally countersigning global trade documentation.

If you’re an importer, exporter or trading company then you would understand the process of countersigning and adding countersignatures to important sales contracts and documents.  Countersigning proforma invoices, purchase orders and sales contracts requires both buyer and seller to add their company stamp or company seal, and their signature onto both documents.

Countersigned Proforma Invoices, Sales Contracts and Purchase Orders represent a legally binding agreement between the buyer and seller.  If there are any problems or disputes relating to the order or shipments, these documents will be referred to in a court of law.

In the past, both buyers and sellers (importers or exporters) have had to manually print, sign, scan, upload then mail documents between each other.  Throughout the history of trade, this has been the adopted process to get contracts signed.

In today’s world, buyers and sellers can now countersign each document to eliminate the manual print, sign, scan and email process.  Importers and exporters are countersigning trade documentation to transition to paperless operations.  This allows companies to close deals faster, sign contracts from anywhere, increase administration efficiency and reduce paper & operational costs.

Here’s an overview of how companies are countersigning proforma invoices, purchase orders and sales contracts online with electronic signatures and company stamps and seals.

 

How buyers and sellers add a countersignature to a Purchase Order document

  1. The buyer creates a Purchase Order in IncoDocs, adds their company stamp or seal, insert their electronic signature, then requests the document to be countersigned by the seller.
  2. At the click of a button, the seller uploads their digital company stamp or seal and inserts their electronic signature.  Both buyer and seller will instantly receive a copy of the signed PDF document by email.

How buyers and sellers add a countersignature to a Proforma Invoice or Sales Contract

  1. The seller creates a Proforma Invoice in IncoDocs, adds their digital company stamp or seal, inserts their electronic signature, then requests the document to be countersigned by the buyer.
  2. At the click of a button, the buyer uploads their digital company stamp or seal and inserts their electronic signature.  Both buyer and seller will instantly receive a copy of the signed PDF document by email.

Watch how to add countersignatures to global trade documents

Do you need a digital company stamp or seal to allow you to go paperless?

Complete this form to get a digital version of your company seal to allow you to go paperless.  You will receive your digital company seal within 24 hours.

 

Other Related Articles

Read how to create Proforma Invoice and Purchase Order documents here.

Read the difference between a Proforma Invoice and Commercial Invoice here.

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