Incoterms Guide [Updated 2025] With Free PDF Download

Incoterms®, short for International Commercial Terms, are rules published by the International Chamber of Commerce (ICC). They define responsibilities, costs, and risks in global trade, forming a key part of the contract of sale. These rules simplify transactions and ensure clear agreements between buyers and sellers, making it easier to negotiate terms effectively.

The ICC first introduced a set of Incoterms in 1936. Since then, they update Incoterms every 10 years since 1980 to match changes in trade. The latest version, Incoterms 2020, came into effect on January 1, 2020. This is the ninth revision, following updates in 1957, 1967, 1976, 1980, 1990, 2000, and 2010. Each update ensures the rules stay clear and reflect modern trade practices.

These updates to Incoterms clarify roles in trade contracts and ensure that parties understand their costs and risks associated with orders and shipments. Incoterms are stated on relevant sales & shipping documents to ensure shipments are processed smoothly.

This guide explains the updates in Incoterms 2020 and highlights the key changes for buyers and sellers. It also includes a chart to make everything clear and easy to follow.

Note: The content of this article and chart is only for general information purposes and shall not in any circumstances be considered bespoke legal advice or professional advice.

Key Takeaways

• Incoterms® define the roles, costs, and risks associated with a global trade agreement and shipment.
• The latest version, from 2020, is the 9th revision, updated to match modern trade needs.
• Key changes include replacing DAT with DPU and adding detailed cost and security rules.
• Terms are grouped for all transport modes, or sea freight only.
• Clear guidelines reduce disputes and simplify trade contracts globally.
• Understanding Incoterms® helps businesses handle international trade efficiently.

What are Incoterms?

Incoterms rules help clarify when the seller’s costs and risks transfer to the buyer. They provide structure for smooth trade agreements and shipment processes. Some rules are specific to certain modes of transport, while others are designed for any mode of transportation. Understanding these differences is essential for avoiding confusion in international transactions.

Incoterms Rules for Any Mode of Transport (7 Terms):

1. EXW – Ex Works
2. FCA – Free Carrier
3. CPT – Carriage Paid To
4. CIP – Carriage and Paid To
5. DAP – Delivered at Place
6. DPU – Delivered at Place Unloaded (replaces DAT)
7. DDP – Delivered Duty Paid

Incoterms for Sea and Inland Waterway Transport Only (4 Terms):

1. FAS – Free Alongside Ship
2. FOB – Free on Board
3. CFR – Cost and Freight
4. CIF – Cost, Insurance, and Freight

EXW – Ex-Works  or Ex-Warehouse

• Ex works is when the seller places the goods at the disposal of the buyer at the seller’s premises or at another named place (i.e., works, factory, warehouse, etc.).
• The seller does not need to load the goods on any collecting vehicle. Nor does it need to clear them for export, where such clearance is applicable.

FCA – Free Carrier

• The seller delivers the goods to the carrier or another person nominated by the buyer at the seller’s premises or another named place.
• The parties are well advised to specify as explicitly as possible the point within the named place of delivery, as the risk passes to the buyer at that point.
• 2020 Update: Allows for the issuance of a Bill of Lading with an onboard notation.

FAS – Free Alongside Ship

• The seller delivers when the goods are placed alongside the vessel (e.g., on a quay or a barge) nominated by the buyer at the named port of shipment.
• The risk of loss of or damage to the goods passes when the products are alongside the ship.  The buyer bears all costs from that moment onwards.

FOB – Free On Board

• The seller delivers the goods on board the vessel nominated by the buyer at the named port of shipment or procures the goods already so delivered.
• The buyer becomes responsible for bearing all costs and risks from the moment the goods are on board the vessel, so the buyer will pay for the International transportation, insurance, and any further costs.
• Seller’s costs include delivering the goods to the port of shipment, loading costs onto the vessel, and export duties, taxes, and customs clearance.
• Buyer covers costs including main carriage (freight) costs from the port of loading to the port of destination, unloading costs at the destination port, and import duties, taxes, and customs clearance at the destination country.

CFR – Cost and Freight

• The seller delivers the goods on board the vessel or procures the goods already so delivered.
• The risk of loss of or damage to the goods passes when the products are on board the vessel.
• The seller must contract for and pay the costs and freight necessary to bring the goods to the named port of destination.

CIF – Cost, Insurance and Freight

• The seller delivers the goods on board the vessel or procures the goods already so delivered. The risk of loss of or damage to the goods passes when the products are on the ship.
• The seller must contract for and pay the costs and freight necessary to bring the goods to the named port of destination.
• The seller also contracts for insurance cover against the buyer’s risk of loss of or damage to the goods during the carriage.
• The buyer should note that under CIF the seller is required to obtain insurance only on minimum cover. Should the buyer wish to have more insurance protection, it will need either to agree as much expressly with the seller or to make its own extra insurance arrangements.

CPT  – Carriage Paid To

• The seller delivers the goods to the carrier or another person nominated by the seller at an agreed place (if any such site is agreed between parties).
• The seller must contract for and pay the costs of carriage necessary to bring the goods to the named place of destination.

CIP – Carriage And Insurance Paid To

• The seller has the same responsibilities as CPT, but they also contract for insurance cover against the buyer’s risk of loss of or damage to the goods during the carriage.
• The buyer should note that under CIP the seller is required to obtain insurance only on minimum cover. Should the buyer wish to have more insurance protection, it will need either to agree as much expressly with the seller or to make its own extra insurance arrangements.

DAP – Delivered At Place

• The seller delivers when the goods are placed at the disposal of the buyer on the arriving means of transport ready for unloading at the named place of destination.
• The seller bears all risks involved in bringing the goods to the named place.

DPU – Delivered At Place Unloaded (replaces Incoterm 2010 DAT)

• DPU is a new Incoterm rule that replaces the former Incoterm DAT (Delivered At Terminal).
• The seller delivers when the goods are unloaded and placed at the disposal of the buyer at a named place of destination.
• The seller bears all risks involved in bringing the goods to, and unloading them at the named place of destination.

DDP – Delivered Duty Paid

• The seller delivers the goods when the goods are placed at the disposal of the buyer, cleared for import on the arriving means of transport ready for unloading at the named place of destination.
• The seller bears all the costs and risks involved in bringing the goods to the place of destination. They must clear the products not only for export but also for import, to pay any duty for both export and import and to carry out all customs formalities.
• Under DDP, the seller pays for all shipping costs, including import customs clearance, import duties & taxes, and any additional charges involved in delivering the goods to the named place of destination.

This infographic states each Incoterm and explains obligations and charges that are accepted by the buyer and seller.

What are the differences between Incoterms 2010 and Incoterms 2020?

The main explanations of Incoterms 2020 have remained the same, with a few key updates and changes.  The main change includes a new DPU term replacing DAT, along with other changes to Incoterms as below.  It’s imperative that all parties involved in global trade understand these updates and how they may affect your supply chain.

Here’s a table comparing Incoterms 2010 vs 2020. More details follow below the table.

 New Incoterm DPU Replaces DAT

The previous Incoterm DAT (Delivered at Terminal) is now called DPU (Delivered at Place Unloaded.  It was decided to change the term to DPU to remove confusion that arose in the past. In the past, DAT required ‘Delivery at Terminal (unloaded)’, however the word “terminal” caused confusion.  The new term DPU (Delivery at Place Unloaded) covers ‘any place, whether covered or not’.

Different level of insurance cover between CIF and CIP

CIF and CIP are the only two Incoterms that require the seller to purchase insurance in the buyer’s name.  Under Incoterms 2010 the insurance cover for both CIF and CIP was required under Institute Cargo Clause C. Under the new Incoterms 2020, CIP requires insurance cover complying with Institute Cargo Clause A.  Clause A covers a more comprehensive level of insurance which is usually suitable for manufactured goods, where Clause C would likely apply to commodities.

In summary:

• CIF remains the same, it requires ‘Institute Cargo Clause C’ insurance cover – Number of listed risks, subject to itemized exclusions.
• CIP now requires an upgraded ‘Institute Cargo Clause A’ insurance cover – All risk, subject to itemized exclusions.

Updated Costs and Listings

Costs became quite a problem with Incoterms 2010 with some parties.  In some cases carriers were changing their pricing so sellers were often faced with new back charged terminal handling charges.  Incoterms 2020 now provides much more detail around costs and now appear under the A9/B9 sections of the rule. This clearly states which costs are allocated to each party.

Increased Security Requirements, Allocations and Costs

In a world with increasing security requirements, the Incoterms 2020 rules now provide more detail around security allocations and necessary costs.  For each Incoterm rule, the security allocations have been added to A4/A7 and the associated costs have been added to A9/B9.

Buyer’s and Seller’s Own Transport

Under Incoterms 2010 it was assumed that all transport would be undertaken by a third party transport provider.  Updates to Incoterms 2020 allows for the provision for the buyer or seller’s own means of transport. This recognizes that some buyers and sellers are using their own methods of transport, including trucks or planes to get goods delivered.

• This allows for the buyer’s own means of transport under the FCA rule
• This allows for the seller’s own means of transport under DAP, DPU and DDP.

FCA, FOB and the Bill of Lading Process

Updates were made to the previous Incoterms 2010 to encourage exporters of containerized goods to use the FCA Incoterm.  In reality most parties were still using FOB when they should have been using FCA. This is because even experienced sellers still wanted to use FOB because they wanted the contract to be under a Letter of Credit.

Therefore provisions have been made to the Incoterms 2020 to state that the buyer must instruct the carrier to issue a transport document stating that the goods have been loaded – i.e a Bill of Lading with an ‘on board’ notation.  In the past carriers have frequently refused to issue a Bill of Lading with a notation to the seller if they have received the goods from an intermediary transport (such as a truck), instead of directly from the seller.

The new Incoterms 2020 have come into effect on the ‘effective’ date of the 1st January 2020.  What does that actually mean for your business? Trading partners can still carry on using Incoterms® 2010 if they prefer to, which may occur when it is being used to confirm complex commercial agreements.

All parties must make it clear in contracts which Incoterms® version is being referred to in order to avoid any misunderstanding.  Different trading partners will incorporate Incoterms® into contracts at different times.

It is imperative that you check existing contracts to ensure that the Incoterms® edition year is included.  If there is no year stated then the following will apply:

• Up to 31st December 2019 – Incoterms® 2010
• From 1st January 2020 – Incoterms® 2020
• If a different year is stated, for example Incoterms® 1990, then the respective terms will apply

The below is the structure that should be used on Sales Contracts:

[Incoterm® rule] [Named port/place/point] Incoterms® 2020

Examples:

CIF Longbeach Incoterms® 2020

DPU 4300 Longbeach Blvd, Longbeach, United States Incoterms® 2020

What are the most used Incoterms in 2025?

Here are the most commonly used Incoterms: EXW, FCA, FOB, CIF, and DDP. These terms are favored due to their clear guidelines and suitability for different modes of transport and shipping scenarios.

EXW – Ex Works

Why it’s used: EXW is popular because it places minimal responsibility on the seller. The buyer is responsible for all costs and risks from the seller’s premises onward. This term is straightforward for sellers, making it a common choice for initial stages of shipping.

FCA – Free Carrier

Why it’s used: FCA is a versatile Incoterm used for a wide range of transport modes, including sea, air, road, and rail. It is particularly suitable for containerized goods, where the seller delivers the goods to a specified location. FCA also allows for the goods to be placed alongside a vessel at the port, ready for loading, offering flexibility for various shipping scenarios.

FOB – Free On Board

Why it’s used: FOB is widely used in sea freight shipping. The seller is responsible for the goods until they are loaded on board the vessel, after which the risk transfers to the buyer. This provides a clear point of transition and is particularly useful for bulk shipments.

CIF – Cost, Insurance and Freight

Why it’s used: CIF is favored in sea freight as it includes the cost of the goods, insurance, and seafreight to the named port of destination. The seller takes on the responsibility for the costs and risks until the goods reach the destination port, providing buyers with some risk mitigation during transit.

DDP – Delivered Duty Paid

Why it’s used: DDP is popular because it places maximum responsibility on the seller, who covers all shipping costs, risks, customs clearance, import duties & taxes in the country of destination. This term is convenient for buyers who prefer a hassle-free delivery process, as the seller manages all logistics and associated costs.

These Incoterms are frequently used because they offer clear and well-defined responsibilities and costs between buyers and sellers, making them suitable for various shipping and trading scenarios.

How to Prepare your Business for Incoterms 2020

As Incoterms are updated you should always take the time to assess how any changes may impact your business.  It’s much better to be proactive rather than reactive should some big issues arise with any of your orders or shipments.  Always refer to professional legal advice before making any changes to your business.  To prepare for the changes, here are a few things that you may consider: 

• Identify the Incoterms that your business typically uses
• Audit any contracts that are extended into 2020 or that renew in 2020
• If you are buying or selling under a Letter of Credit, you may consider the option to use FCA instead of FOB (refer notes above).  This will involve instructing carriers to issue Bills of Lading.  Always refer to professional legal advice before making any change.
• Ensure that you make changes to any contracts and documents as necessary
• Ensure that you are stating the Incoterms edition year that both parties are referring to in sales contracts
• Look further into the updated costs and listings to see if it has any impact on your landed cost calculations
• Increase the level of insurance cover to satisfy the new CIP requirements
• Structure tighter security for imports and exports
• Understand who has the responsibility for loading and unloading charges
• Know where the risk of loss is transferred
• Contract professional legal advice from experienced supply chain and legal analysts to audit current procedures
• Buy a copy of the official Incoterms 2020 book from the ICC here

Can Incoterms be used in the United Kingdom?

Because the United Kingdom’s position, trade is regulated by the ‘Uniform Laws of the Sale of Goods Act 1979’ and case laws.  However, the terms of trade can be agreed by both parties before the trade is to take place. Throughout sales contracts the buyer and seller can follow either the ICC guidelines of the Sales of Goods Act 1979’s enactments.

Get a copy of the official ICC Incoterms 2020 book

You can purchase the official Incoterms 2020 book from the International Chamber of Commerce here.